Creating Timesheet Submissions

Dave Hesketh

Mar 06, 2025

358

When it comes time to submit timesheets, which is towards the end of a pay period, ensure you have all your time entries entered. You can add hours entries after if needed but it is easier if you do it before creating the timesheet submission.

Navigate to Overview dashboard or My Submissions
If you have unsubmitted hours, click the Create Timesheets button.
One timesheet will be created per assignment and per pay period (Submission Window).
Navigate to My Submissions or click My Submissions on the Overview dashboard.
Your unsubmitted timesheets will appear in Draft status highlighted in blue.
Click on the row of the submission you want to review to open its detail view.
Ensure the hours are correct.
When everything looks correct, click the Submit for Approval button.
If you realize you have made a mistake, you can click the Retract Submission if it is not already approved or waiting on final approval.

Field Definitions

Field	Definition
Employee Assignment	The assignment related to this submission.
Submission Type	The type of submission you are creating. A default value may be set in the related PR.
Submission Window	The pay period (Submission Window) in which hours were completed.
Signature Document	This is a PDF document created that is used to digitally sign a submission and ensure accuracy throughout the approval process.
Status	Indicates the status of the submission. Draft – The submission has not yet been submitted by the employee. Needs Revision – The submission was sent back to the employee and must be fixed and resubmitted. Waiting on Position Control # - The Personnel Requisition is missing a Position Control Number which must be entered by the Position Control team. Waiting on Assignment Approval – The Employee Assignment has not been entered by HR yet. Waiting on Approval – The submission is in the approval phase. Complete – The submission has been processed and is now complete.
Late Submission	If the submission is sent outside of the submission window, it is marked as late and may not be paid until the following pay period.
Hours	The hours associated with this submission. (Visible for Timesheet Submissions).
Approvals	As the submission is approved, this list will show who approved the submission and when.
Notes	Contains information about approvals, rejections, and other important information.

Video Guide