Welcome

We know that managing work records can sometimes be frustrating, but they are essential for keeping operations running smoothly. Submitting and processing them accurately and on time ensures employees get paid and necessary documents are properly recorded. Submissions that contain errors or missing information may require revisions, potentially delaying approvals and causing complications down the line.

This is where FiscFlow is here to help. We are streamlining the submission process to ensure efficiency and accuracy. Employees can no longer accidentally submit overlapping time entries. Timekeepers and other staff members can notify employees instantly of issues as they are detected. Employee setup issues are taken care of early in the process instead of having to be resolved at the last minute. Submissions are routed for approval instantly rather than getting lost in transit. Finally, employees can track the progress of their submissions along the way. Instead of being difficult and annoying, we make the process easy.

The Process

We follow a basic process for managing submissions. That process is simplified into a few key pieces: A Personnel Requisition (PR), an Employee Assignment, Hours Entries (if submitting a timesheet), and a Submission.

As an hourly employee: The PR and Employee Assignment should already be taken care of for you. If you are submitting a timesheet, you need to enter hours for each day worked and then submit them at the end of the pay period. For the best experience while using our system, we suggest entering your hours every day. Simply select the day you are working, the assignment you are working at, and the number of hours worked along with any breaks you took throughout the day. At the end of the pay period, you click a button to create your timesheet submissions. Finally, review each submission to make sure it is correct and submit it for approval. Log, Create, Submit, and you are done.

If you are submitting a document instead, you will need to select the type of document being submitted, attach the required files, and complete any necessary details before submitting for approval.

As an office manager, program manager, or department head (Administration): You may have two jobs in FiscFlow. The first is to create Employee Assignments so your hourly employees can work. To do this, you create an Employee Assignment, attribute it to an existing Personnel Requisition (PR), and assign the Employee. The employee can then start tracking their hours within that assignment.

The second job applies if you are part of the approval process. You will see submissions sent at the end of each pay period and you will need to review each timesheet for accuracy. You can send a timesheet back to the employee for fixes if needed or approve a timesheet so they can be sent to payroll. There may be several approval stops along the way so it’s important you process these submissions as you receive them.

If you are attempting to create an Employee Assignment and the requisition does not already exist, you may need to follow the approval process to have one created for you.

As an HR employee: We know you have a lot going on, so we have made this as easy as possible. As Employee Assignments are created, you will need to confirm that the employee is set up and ready to be paid. Once set up, you simply mark the Employee Assignment as entered so their submissions can be approved. For document submissions, your role may involve verifying that required documents are properly submitted and recorded.

FiscFlow ensures that submissions are handled efficiently and accurately, reducing errors and delays in processing. Let’s make managing work records effortless!

Getting Started

In this section, we are going to document the process in chronological order. Each section will have an indicator to show which staff the section applies to. If you are an hourly employee, you can skip down to the section where you start entering hours.

The indicators look like this: